The decontamination specialist or owner of record shall prepare a final report upon completion of all decontamination activities. This report shall be submitted to the owner of the property and to the local health department (as listed above). The decontamination specialist and the owner of the property shall keep a copy of the final report for a minimum of three years. All information required to be included in the final report shall be keyed to or contain a reference to the appropriate subsection of this rule.
The final report should document the areas of possible contamination, what clean up procedures were used, results of sampling, etc. The final report shall include the following information and documentation:
- complete identifying information of the property, such as street address, mailing address, owner of record, legal description, county tax or parcel identification number, or vehicle identification number if a mobile home or motorized vehicle.
- the name and certification number of the decontamination specialist who performed the decontamination services on the property.
- a detailed description of the decontamination activities conducted at the property, including any cleaning performed in areas both highly suggestive and not highly suggestive of contamination.
- a description of all deviations from the approved work plan. This should include why the work plan was modified, which procedures were not performed, and which procedures were added to the work plan.
- photographs documenting the decontamination services and showing each of the sample locations. These should be related to analytical results of the sampling performed at these areas of the property.
- a drawing or sketch of the areas highly suggestive of contamination that depicts the sample locations and areas that were decontaminated.
- a description of the sampling procedure used for each sample.
- a copy of the testing results from testing all samples, including testing for VOCs, corrosives, and if applicable, lead and mercury, and testing performed by an analytical laboratory.
- a written discussion interpreting the test results for all analytical testing on all samples. This discussion should describe which sampling areas were found to be decontaminated and which areas, based on the analytical results, were required to undergo further decontamination.
- if asbestos sampling was performed, the final report will include a copy of any asbestos sampling and testing results.
- a copy of the analytical laboratory test quality assurance data on all samples and a copy of the chain-of-custody protocol documents. Quality assurance and chain-of-custody documents can demonstrate that proper procedures were followed and that the sampling data obtained from the laboratory is reliable in indicating if the property remains contaminated or has properly been decontaminated.
- a summary of the waste characterization work, any waste sampling and testing results, and transportation and disposal documents, including bills of lading, weight tickets, and manifests for all materials removed from the property. This summary allows for tracking of contaminated waste from the property to its final disposal location.
- a summary of the decontamination specialist or owner’s observations and testing of the property for evidence of burn areas, burn or trash pits, debris piles, or stained areas.
- a written discussion and tables summarizing the confirmation sample results with a comparison to the decontamination standards outlined in Tables 1 and 2 of this rule.
- an affidavit from the decontamination specialist and owner of record that the property has been decontaminated to the standards outlined in this rule.
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