Syndromic Surveillance Reporting for Providers in Utah
The Utah Department of Health (UDOH) supports submission of syndromic surveillance data for Meaningful Use (MU) from hospitals and eligible providers/professionals (EPs) and is ready to accept syndromic surveillance data from hospitals, emergency department, urgent care and other eligible provider types. However, the UDOH is not accepting syndromic surveillance data from some MU eligible providers/professionals types. Please see the list of these eligible providers/professionals types that qualify for an exclusion/exemption and need not submit syndromic surveillance data to the UDOH nor register intent for Syndromic Surveillance Meaningful Use Stage 2.
Complete the steps below to register for and attest for Syndromic Surveillance Meaningful Use Stage 1 (SSMU1) and/or Syndromic Surveillance Meaningful Use Stage 2 (SSMU2).
When registering, Hospitals and EPs will need to submit the following information:
- Name, address, and phone number.
- Submitter name and email (this is the Meaningful Use contact person for the hospital/EP). The submitter is the individual that will receive all correspondence regarding the syndromic surveillance MU process from the UDOH.
- EHR software package and version. EHR technologies that meet the certification requirements for the Medicare and Medicaid EHR Incentive Programs are listed on the ONC Website. NOTE: Meaningful Use certification does NOT imply that the product meets all Meaningful Use requirements. If your software is not listed, it may not qualify for Meaningful Use. For additional questions regarding ONC approved software, please contact CMS.
Syndromic Surveillance Meaningful Use Stage 1 Objective:
Hospitals and eligible providers/healthcare professionals (EP) must demonstrate the capability to generate and submit an electronic syndromic surveillance HL7 ADT (Admit, Discharge, Transfer) 2.5.1 message to the Utah Department of Health. The HL7 ADT 2.5.1 message must be generated from the provider’s certified EHR (Electronic Health Record) system.
- Complete the UDOH MU Registration Form.
- Generate and submit a test Syndromic Surveillance HL7 ADT 2.5.1 message to the Utah Department of Health using the Online Message Submission Form.
- The message that is submitted will be reviewed for structure and content. A report will be sent back highlighting any errors identified with the message.
- If the test message submitted is an appropriate HL7 ADT 2.5.1 message (even if errors are found) a SSMU1 attestation letter will be provided to the hospital/EP.
Syndromic Surveillance Meaningful Use Stage 2 Objective:
Hospitals and eligible providers/healthcare professionals (EP) must work towards ongoing submission of electronic syndromic surveillance data in a validated syndromic surveillance HL7 ADT 2.5.1 message to the Utah Department of Health. Validated message must meet the most recent PHIN Implementation Guide standards for syndromic surveillance reporting. The PHIN Syndromic Surveillance Implementation Guides can be found at http://www.cdc.gov/phin/resources/phinguides.html#SS.
- Complete the UDOH MU Registration Form.
- Validate HL7 ADT 2.5.1 message structure and content with the UDOH Syndromic Surveillance MU program. Test messages can be submitted by using the Online Message Submission Form.
- Work with the UDOH Syndromic Surveillance MU program to set up a transmission interface to submit ongoing electronic syndromic surveillance data to the UDOH.
- SSMU2 attestation will be complete, once the hospital/EP is submitting ongoing validated syndromic surveillance data to the UDOH.
- Upon completing SSMU2 attestation, the UDOH will send to the hospital/EP a SSMU2 attestation letter.
UDOH MU Syndromic Surveillance Contact
If you have questions please contact:
Meaningful Use Resources
- Meaningful Use Regulation
- Utah's Medicaid Health Information Technology (HIT) Program
- PHIN (Public Health Information Network) Syndromic Surveillance Message Implementation Guides
- Public Health Information Network's Message Quality Framework (MQF)
- National Institute of Standards and Technology (NIST) Syndromic Surveillance HL7 V2 Validation Tool